Submitting your research ethics application

Students: Please prepare your research ethics application in consultation with your supervisor. Your supervisor will submit your completed application on your behalf.

Staff and supervisors: Please submit completed research ethics applications by email. Please follow the submission instructions given at the end of the application document.

After submitting, you’ll receive confirmation that the application has been received.

If an application poses only minimal risk of harm to participants, it may be reviewed by sub-committee between full meetings.

If an application needs to be reviewed by the full AUT Ethics Committee, it will go to the next available meeting after the submission is received. Please refer to the agenda closing dates below. These are the cut-off dates for submissions for each meeting.

Submissions received by 4pm
(Agenda closing date)

Reviewed on
(Meeting date)

22 January

10 February

12 February

3 March

5 March

24 March

19 March

7 April

9 April

5 May

7 May

26 May

28 May

16 June

18 June

7 July

9 July

28 July

30 July

18 August

13 August

1 September

3 September

22 September

24 September

13 October

15 October

3 November

5 November

24 November

Use this checklist prior to submitting your research ethics application.

  • Students, have you prepared your application in consultation with your supervisor?
  • Have you completed all questions in the application document?
  • Have you used plain language in your application?
    • Use language that a lay person (non-expert) can understand
    • Technical terms should only be used where needed. Explain any technical terms the first time they are used
  • Are your participant documents written in appropriate plain language?
    • This includes your Recruitment Poster, Participant Information Sheet and Consent Form
    • Use language that is tailored to your participants
    • Use age-appropriate language for children or young people
  • Have you included all necessary supporting documents?
    • Recruitment Poster
    • Participant Information Sheet
    • Consent Form
    • Organisation or Group Information Sheet (if required)
    • Organisation or Group Consent Form (if required)
    • If you are using data from other organisations, do you have a data sharing agreement? Please also provide a data dictionary to show the data you are using and its sources.
  • Has your application, including all supporting documents, been proofread?
    • By you?
    • By a trusted person or peer?
    • By your supervisor?
  • Have you obtained the required Head of School or Faculty Dean signatures?
  • Have you created a single pdf with your application?
    • Include your application document first
    • Include all your supporting documents in the order they are mentioned in your application

Contact AUT research ethics

View the contact details for faculty representatives, research ethics senior consultants and AUTEC.

Contact details

Back to top