Your privacy and security at AUT: our policy to protect your information

This page outlines Auckland University of Technology’s privacy policy. It has links to our full privacy policy, and statements about security of website usage and information you may provide when applying to study at AUT, during your time studying with us and/or as alumni or donors.

Privacy Act 2020: the legislation

The Privacy Act 2020 governs how AUT collects, uses, stores, discloses and corrects your personal information.

AUT’s privacy policy: our commitment to your privacy and security

Auckland University of Technology is committed to protecting:

• Your privacy while you’re using our information sources, such as our website, the AUT App, and online databases
• The security of any personal information that you may provide us

AUT’s privacy policy: read the full policy

Your privacy and security on the web

Relates to your privacy and security while using AUT’s website and associated sites.

AUT’s web privacy and security statement: read the full statement

Privacy of students' personal information

Relates to how Auckland University of Technology collects, stores, uses and discloses personal information relating to students.

• Privacy of students' personal information: read the full statement
• Third party authorisation

Report a privacy breach

A privacy breach occurs when an organisation or individual either intentionally or accidentally:

• Provides unauthorised or accidental access to someone's personal information
• Discloses, alters, loses, or destroys someone's personal information
• A privacy breach also occurs when someone is unable to access their personal information (for example, their account being hacked)

Personal information means any information about an identifiable individual. The information does not need to name someone specifically if they are identifiable in other ways. This can include (but is not limited to): name, contact details, date of birth, image, log in details, opinion, employment information, health information and financial information.

If you become aware of any privacy breach that has occurred at AUT, you must immediately notify:

• A University Privacy Officer:
  • For matters related to staff contact the Group Director – People & Culture
  • For matters related to students contact the Group Director – Student Services & Administration

• Inform your manager (if you are a staff member)

All privacy breaches must be notified to a Privacy Officer. Please use the Privacy Breach Notification Form and Checklist below:

• Privacy Breach Notification Form
• Privacy Breach Checklist

Further advice will be provided on actions required after assessment of the breach. Privacy breaches that are likely to cause serious harm will be directed to General Counsel who will respond on behalf of the University.

AUT will notify you as soon as possible if there is a privacy breach in relation to your personal information that we reasonably believe has caused or is likely to cause you serious harm, unless one of the exceptions under the Privacy Act 2020 apply. We will also notify the Privacy Commissioner if there is a notifiable breach within 72 hours, or as soon as practicable.

You have the right to make a complaint to the Office of the Privacy Commissioner if you think AUT has or may have breached your privacy. You can contact the Office of the Privacy Commissioner at www.privacy.org.nz.